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Full Service Race Management and Timing

YellowJacket Racing can be your full service race management and promotions company focused on executing your event at the highest level. We are very flexible with our services and can do as little or as much as needed to make sure your event is the very best it can be for your organization and community.

At YellowJacket Racing, it doesn't matter to us if we are the owner of the event or the hired director because we provide the same high caliber of management so your participants, spectators, volunteers and sponsors feel as though they were a part of something special and unique.

 

Available Services

Pre-Race Consultation

  • Initial race concept session (brainstorming)
  • Logistics discussion to set expectations
  • Mission and goals of the event
  • Timeline & expectations
  • Fiscal requirements (Budget creation)
  • Staffing requirements
  • Course design and coordination
  • Marketing & Promotion session
  • Media involvement

Pre-Event Advertising & Marketing

  • Design of race art, posters, entry forms, awards, etc.
  • Website marketing and online calendar population
  • Inclusion of your event in our calendars and email newsletter

Race Day

  • Safe Course Management: (Swim Bike Run)
  • Course setup and teardown
  • Setup aid stations with water, energy drink, tables,
  • Cups, trash cans, etc
  • Lay out mile markers
  • Start / Finish line setup and teardown
  • Race day registration, database management and
  • Timing system entry
  • Coordination with police, medical, volunteers, sponsor and your organization
  • Overall timing of the event with our My Laps Chip timing or Jaguar Bib Timing System

1. Timing and Results using AMB Chip Timing Technology or Jaguar Bib Timing System, which is accurate, timely timing system

2. Post results during the event with final results after the last participant comes through

3. Post the results online shortly after event is complete.

4. Course splits if required (Swim, Bike, Run, Transition Areas, etc.)

Pre-Event Logistics

  • Course sanctioning with the USAT (Multi-sport Only)
  • Setup and manage pre-race registration
  • Setup and manage the t-shirt printing and production
  • Setup and manage the awards production
  • Acquire the appropriate permit with the local municipalities
  • Coordination with local authorities for required police protection and street closures
  • Coordination with local medical emergency teams about the event and scenarios
  • Setup and manage online registration for your event (Active.com.)
  • Assist in the acquisition of the appropriate liability insurance and amounts required (USATF & USAT)

Post Race

Wrap-up meeting to include:

  • Discuss what went well and what YellowJacket Racing can do to improve next year
  • Identify any pending issues that need to be resolved before race closeout
  • Verify all awards went to the intended winners
  • Discuss next year’s event, nail down date, and setup agreement
  • Provide list of participants (Database format or Microsoft Excel)
  • Discuss and verify budget, bills, and income
     

 

Available Equipment-Everything needed to execute an event at the highest level
  • Race Clocks
  • Tables
  • Large tents as well as EZ up tents (10’ x 10’)
  • Inflatable archway for the finish line and transition areas
  • Mile markers & directional signs
  • Water and energy replacement drink
  • Coolers for water and energy replacement drink
  • Cups
  • Bib Numbers & Safety Pins
  • Trailers
  • Course vehicles
  • Finish line chutes
  • Public address system and mega horn
  • Air horns to start the event